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Create and upload a glossary table

Create a simple glossary table

Create an advanced glossary table

Create a table of unpreferred and preferred terms

Upload the table to your personal Glossary Manager

Manage your glossaries online

Add a term

Edit a term

Delete a term

Update glossary details

Merge glossaries

Delete a glossary

Download a glossary

Use CoolJargon in Word and Outlook

Install CoolJargon Pro

Login / logout

Select the glossaries you wish to use

Check your document for defined terms

Add a glossary table to your document

Remove unwanted links from your document

Create and upload a glossary table

Create a simple glossary table

Step 1

Open a file with one of the following extensions:

Step 2

Create a table with 7 columns and complete the first 2 columns.

Note: Don’t include the column headings (Term, Definition, Part of speech etc).

Create an advanced glossary table

Step 1

Open a file with one of the following extensions:

Step 2

Create a table with 7 columns and complete all 7 columns.

Note: Don’t include the column headings (Term, Definition, Part of speech etc).

Step 3

Referring to the example in Step 2, complete each row according to the guidance below:

Create a table of unpreferred and preferred terms

Step 1

Open a file with one of the following extensions:

Step 2

Create a table with 7 columns. Enter the unpreferred terms in the Term column and the preferred terms (enclosed with square brackets) in the Definition column. Complete the remaining columns according to your needs.

Note: Don’t include the column headings (Term, Definition, Part of speech etc) with your table.

Note: Remember to tick the Style Checker box when you upload the table to CoolJargon. See below, Upload the table to your personal Glossary Manager

Upload the table to your personal Glossary Manager

Step 1

Go to Glossary Manager and click Upload a new glossary

Step 2

Complete the relevant fields, choose your glossary file and click the Add Glossary button.

Manage your glossaries online

Add a term

Step 1

Go to Glossary Manager and select a glossary title.

Step 2

Click Add New Term

Step 3

Enter the term and definition, complete all relevant fields and click the Add button.

Edit a term

Step 1

Go to Glossary Manager and select a glossary title.

Step 2

Select a term.

Step 3

Revise the term data and click the Update button.

Delete a term

Step 1

Go to Glossary Manager and select a glossary title.

Step 2

Tick the Delete checkbox and click the Delete checked button.

Update glossary details

Step 1

Go to Glossary Manager and select a glossary title.

Step 2

Click Edit glossary description/category/details

Step 3

Rename the glossary, update all relevant fields and click the Save button.

Merge glossaries

Step 1

Go to Glossary Manager and click Save Glossary(ies) As

Step 2

Complete all relevant fields and click the Save As button.

Delete a glossary

Go to Glossary Manager, find the glossary title and click the Delete button.

Download a glossary

Step 1

Go to Glossary Manager and select a glossary title.

Step 2

Click Download as HTML

Use CoolJargon in Word and Outlook

Install CoolJargon Pro

Step 1

Download the installer

Step 2

Run the installer

Step 3

Accept the terms of the Licence Agreement

Step 4

Finish the install

Login / logout

Step 1

A. Using Microsoft Word 2007- 2013:

Click the CoolJargon Pro icon in the Review tab.

B. Using Microsoft Outlook 2007 / 2010:

Click New Mail and click the CoolJargon icon in the Message tab.

Step 2

Enter your login details and click the Submit button.


Note: To undo later the Remember Me option, click the Clean Up icon and select Forget Password.

Select the glossaries you wish to use

Select one or more glossary titles and click the Submit button.

Check your document for defined terms

Step 1

Click the Find Terms icon and select Check Document or Check Selection

Step 2

Double left-click any term to view the definition.

Add a glossary table to your document

Click Add Table and select either Link Terms or Don’t Link Terms.

Result (Link Terms)

CoolJargon Pro inserts blue links to a glossary table at the end of the document.

Result (Don’t Link Terms)

CoolJargon Pro simply adds a glossary table at the end of the document.

Remove unwanted links from your document

Step 1

A. From the whole document:

Click the Clean Up icon and select Remove Document Links.

B. From selected text:

Select some text (see example below), click the Clean Up icon and select Remove Selected Links.

Step 2

Refer to the table below when removing the links

Step 3

Select Clean Up Table if you removed any Table Links in Step 2.

Note: Cleaning up the table ensures that the only terms that remain in the table (if any) are those that are still linked in the document.